Flight Operating Procedures
These Lemay Flight 16 Operating Procedures are provided for your reading/notification.
Election Procedures Flt. Scholarship/Savings Account
ELECTION PROCEDURES
These procedures reflect those addressed by the National Bylaws, those in the Flight Manual and as supplemented. These procedures mirror those of the national organization, and are only modified as needed to fit our unique circumstances in Flight # 16. A reference number is provided where they are the same or very similar to National Bylaws(BL) or Flight Manual (FM) Procedures. Flight election procedures are new and must have the quorum approval of the flight membership.
1. FLIGHT OFFICER ELECTIONS.
A.. The flight membership shall elect a Flight Captain, Vice Flight Captain, Flight Treasurer,
and Flight Provost Marshal.(BL 7.03)
B. The Flight Captain shall appoint his Adjutant.(7.03)
C. Elections will be held in December in order to install the newly elected/appointed fight Officers
in January of each year.(Flt Manual sec VI F)
D. The Flight Captain will appoint a three member nominating committee from the active
membership NLT 1 December of each year.(BL 6.05)
E. The Nominating Committee will present a slate of nominees, as well as any nominations
from the floor, for each elected Flight Officer position at a meeting of the membership in
December for a Quorum vote by active flight members.(6.05)
F. A vote by a quorum, 25 active members at a meeting of the membership, or if by mail,
a majority vote of active flight members is required to elect any flight officer.(BL 4.11-.12)
G. The definition of a quorum is based on participation numbers at our monthly luncheons
and is subject to change as participation changes. Each nominating committee will
reevaluate and determine if the current definition is reasonable. Submit to the Provost
Marshal a current assessment and recommendation to modify or retain the definition of
"a quorum" for the upcoming election. A majority vote by the elected flight officers
and adjutant is required to change the definition of "quorum". In any case, the final
determination, if a quorum is present, rests with the presiding officer.
H. A quorum vote is passed to the affirmative when a majority of the members, present or polled,
vote to the affirmative; this then to be deemed a vote of the membership. Any tie vote will be
decided by the elected flight officer or , in the case of the adjutant, flight officer presiding at
the meeting.(BL 4.12b(2))
I. Within one month of being elected, the Flight Captain will appoint a Flight Adjutant, Finance
Committee, and other committee chairpersons to carry on the work of the flight. Such
committee members or chairpersons shall serve at the pleasure of the Flight Captain and
serve in an advisory capacity only.(BL 9.01)
J. Should an elected officer resign or otherwise not be able to serve, the remaining
elected/appointed flight officers(Flt CC,CV,Treasurer, PM, and ADJ) are empowered to select,
by their majority vote, a member in good standing to fill that office for the remainder of the
term.(BL6.06).
K. Amendments to voting/election procedures must be approved by a quorum majority vote,
or if by mail, a majority vote of the active membership. |
Flight Scholarship/Savings Account:
1. Lemay Flight 16, Order of Daedalians was granted 501(c)(3) tax exempt status on August 31, 2007.
Therefore, it is necessary that we institute banking procedures that will insure separation of Scholarship
Funds from Operating Funds.
2. Effective immediately, monies deposited into the checking account may be used as required for operating
expenses. As appropriate, some of these monies may be transferred into the scholarship/Savings account.
HOWEVER, monies may not be transferred from the Scholarship/Savings account into the checking account.
Monies donated to the Flight or monies earned through specific activities for the Scholarship Fund will be
deposited directly into the Scholarship/Savings account.
3. Receipts will be issued to individual donors to the Scholarship Fund.
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